A workgroup printer is a device that is capable of handling high an amount of print loads than a typical personal printer. It is used commonly in a business or large-size office with a demanding setting. Since workgroup printers are intended to use by many, it should support LAN (local area network) connection, from which all users in the same network can send prints to the device. One of the benefits from using a workgroup printer is that these devices notably run faster, due to having larger RAM memory and processors that work far better than conventional personal printers.
When choosing a workgroup printer, there are several factors that a user should consider before deciding the right one to buy for their business or office.
Workgroup printers also have a limitation in terms of paper handling capacity and media support. Determine what files will your print, and how much printing will you do with it. These issues may vary depending on the demand and requirement of a business. It's unlikely ideal to have a color laser workgroup printer if you'll only use it for none-graphical files, thus a monochrome will do. Unless you need to regularly print files with graphics and color, an inkjet type will do the job. Choose a workgroup printer that supports optional paper trays, so in case there's a need to expand its capacity there would be no problem.
Business settings, mostly in the IT industry, they're using various operating system and PC environment. Hence, it is important to consider the compatibility of the workgroup printer you're planning to buy. Most of printer nowadays, regardless of type and brand, are highly compatible for Windows users. Although they also support working in Mac OS, the performance might not be as great as it could be when use in Windows PCs. For PCs running in old OS versions, visit the printer manufacturer's website and browse through their list of provided drivers.
Business establishments often have stand-alone machines, instead of having a multifunction. Also, they prefer laser types most of the time, since this type of printer are more suitable for tough and high-level printing, plus laser toner cartridges are considerably less expensive than inks. Indeed the cost of purchasing multifunctions is more affordable. But generally, there's a drawback, an all-in-one works lighter than a stand-alone. However, a multifunction device only requires a single software, yet still, drivers are separately installed. Another considerable snag of using multifunction printer is that when any of its hardware failed to work, the other functionality such as scanning, copying, or fax may neither work.
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